Privacy notice — time & location registration

Draft — to be reviewed and completed by the data controller (your employer) before go-live.

Who is responsible

Your employer is the data controller for your time registrations. The app operator processes the data on their behalf (processor agreement).

What we record

• Your name, phone number, e-mail and (only if needed for Checkin@Work) your national register number (INSS).
• For each check-in and check-out: the time, the construction site, and your GPS position at that single moment.
• Your location is never tracked continuously, nor outside the moment you press the button.

Why (purpose & legal basis)

• Recording working time for payroll and invoicing (performance of the employment contract).
• Proving presence on construction sites and the legal attendance registration (Checkin@Work, legal obligation).

Who can see it

Only the administrators of your own employer and the platform administrator. Workers of other companies cannot see your data.

How long

Time registrations are kept as long as required by social and tax law. GPS coordinates are deleted automatically after the retention period set by your employer.

Where

All data is stored in data centres inside the European Union.

Your rights

You can ask your employer for access, correction or deletion of your data, and you can file a complaint with the Belgian Data Protection Authority (gegevensbeschermingsautoriteit.be / autoriteprotectiondonnees.be).